RECRUITMENT & TALENT COORDINATOR

Remote

Part Time

Mid Level

RECRUITMENT & TALENT COORDINATOR - PART-TIME W2 EMPLOYEE / REMOTE

VaVa Virtual Assistants is a boutique virtual assistant agency based in Atlanta, GA with VaVa’s Contractors working remotely across the country. Our highly-skilled assistants provide businesses and executives with administrative support, social media expertise, graphic design, and more. VaVa’s Contractors serve to support our Client’s endeavors.

We make ideal matches between the skill sets of VaVa’s Contractors and the needs of our Clients. At VaVa Virtual Assistants, we strive for each Contractor to feel like the leader of their own small business. While everyone is virtual, we provide a supportive community to build connections and have fun. We are innovators, communication enthusiasts, creatives, and above all, people-people!

This role focuses on the utilization of various strategies to seek out talented individuals who meet the needs and expectations of our Clients while also providing continued support and enhanced engagement to our existing Contractors in an effort to foster VaVa’s culture of continuous improvement and community.

The ideal candidate will be:

Energetic, engaging, self-motivating, and dynamic in their approach
Capable of making virtual workforce feel like a cohesive unit
Resourceful in problem solving and proactive in addressing anticipated needs
Able to identify the qualities that makeup a top tier Administrator or Creative role
An overall organized individual who maintains accurate records and historical data
Confident in interpreting verbal and nonverbal messages
Communicative and responsible with excellent customer service and engagement skills
Extremely detail oriented and efficient in an effort to uphold standard and level up processes
Adaptable to the ever changing environment of a fast scaling business
Mindful of performance goals, deadlines, results, and budgets
Technologically proficient and comfortable organizing online databases
Able to clearly convey areas of improvement and provide individualized mentoring

This role will be a part-time, remote, and salaried W2 employee position.

Responsibilities

Recruitment

Understand the Independent Contractor hiring process, as well as the nature of that status with specific attention to 1099 compliance parameters.
Project upcoming Contractor staffing needs and create and execute a plan for meeting those needs by utilizing innovative recruiting techniques to identify, headhunt, and attract the best talent for VaVa’s Contractor roles, as well as temp-to-hire and retained recruitment situations that may arise.
Create and maintain accurate and effective job postings across various job listing sites in order to attract the top candidates, and provide insight to which sites work best and new services to try.
Create an efficient system to consistently oversee all aspects of the hiring process for viable candidates including reviewing submitted applications, communicating sample project details, scoring project submissions, scheduling and conducting interviews, conducting background checks, facilitating applicable assessments, and drafting and sending offer letters in a timely manner.
Execute all necessary administrative support, paperwork, onboarding, and offboarding steps for new Contractors when they join and for Contractors when they leave.

Culture & Engagement

Be the VaVa Contractors’ point of contact for all company questions, notices, and updates.
Be the Contractor Expert and Lead when working with Managers to pair Contractors with new and transitioned Clients based on the Contractor’s skillset and the Client’s services needed/preferences.
Prepare and strategize with Contractors for developing relationships with their Clients and following up to deliver feedback and address questions, supporting with questions or concerns that may arise with Clients.
Provide feedback (positive and constructive) to and consult with Contractors. Support and help to create a plan of action with Contractors to implement suggested changes in a timely manner.
Generate daily Slack and cultural engagement and lead community building and events.
Plan and lead monthly Team Huddles with our Core Team and VaVa’s Contractors.
Plan and execute surveys, security screenings, professional development processes, awards, and incentives for VaVa’s Contractors.
Represent VaVa’s culture and values at all times and ensure they are practiced by and encouraged by all.

Administrative

Maintain historical human resource records; keeping past and current records.
Attend regular Core Team meetings that occur weekly, monthly, quarterly, and as needed.
Offer expertise and feedback on a quarterly basis for strategies to streamline the hiring process and have successful candidates work with VaVa on a long-term basis.
Work with the Core Team to design and develop programs, communications, events, workshops, etc. for Leaders, Managers, and VaVa’s Contractors that creatively and authentically reinforce VaVa’s unique values and culture.

General Qualifications

Must reside and be authorized to work in the United States
- Prefer the Atlanta, GA (or surrounding) area, but other locations will be considered
2+ years of working and/or coaching in a virtual environment
2+ years of talent location and recruiting experience, ideally for a virtual workforce
2+ years of experience in organizational leadership
2+ years of executive assistance, client support, or related experience
Familiar with recruiting and onboarding both employees and independent contractors
Excellent communication skills, both verbal and written
A demonstrated commitment to high professional ethical standards and a diverse workplace
Open to direction and collaborative work style and commitment to get the job done
Ability to look at situations from several points of view

Technical Qualifications

Experience with Applicant Tracking Systems (ATS) such as: JazzHR, BambooHR, etc.
Experience with course and document creation programs such as: Teachable, Canva, etc.
Experience and comfortability with a range of virtual technology such as Calendly, Slack, Zoom, Monday.com, Airtable, Dropbox, Google Suite, and Microsoft Office.
Experience using personality and assessment tools is a plus
HR knowledge or certification is a plus

Employee Information

This role will be a part-time, remote, and salaried W2 employee position.
Part-time employment salary range of $25,000-$35,000 annually. Compensation will be commensurate with experience.
Exact daily work schedule can be flexible but will be at least 20 hours per week during weekly business hours.
Employee Benefits include optional health benefits (eligible immediately) and optional 401K with match (eligible after 6 months of employment).

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Are you available between 8am and 5pm Monday through Friday in your time zone?*

Does your schedule allow you to communicate quickly and regularly during the day with our remote team?*

How many years of experience do you have serving in the role you're applying for?*

How many years of experience do you have working virtually?*

What is your level of interest in working as a part-time remote W2 employee?*

Tell us why you are looking for a remote position.*

The salary range set aside for this part-time, remote, W2 employee position is between $25,000 - $35,000. Is this salary range in alignment with your expectations?*

Do you have experience working in recruitment with an agency model?*

What is your personality type? (DISC, Enneagram, Myers Briggs, etc)*

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What ATS/CRM programs and tools are you experienced with?*

What scheduling programs and tools are you experienced with?*

What AI or automation tools or programs are you experienced with?*

What other specific tools and programs are you experienced with that aid in your recruitment support services?*

What is your level of experience with ATS/CRM management and tools?*

What is your level of experience with scheduling programs and tools?*

What level of experience do you have with executing offers and agreements?*

What is your level of experience utilizing AI and implementing automation for a client?*

What level of experience do you have in recruitment for Independent Contractors?*

What level of experience do you have in recruitment for W2 Employees?*

What client industries have you provided recruitment services for?*

Describe what qualities you think a good Recruitment and Talent Coordinator should have, and why.*

How would you organize and keep in contact with 150 applicants per week?*

Create an email template for an applicant where you are inviting them to interview with the recruiter and have to coordinate a day and time.*

What would make you uniquely successful in this recruitment position, based on your experience, skill set, and personality?*

What is important to you in a company culture?*

Do you consent to us sharing your resume with potential clients who may be a good fit for your skills and experience, based on the information provided in your application?*

Are you open to being considered for a hybrid work opportunity in your area with a potential client who may be a good fit for your skills and experience?*

Are you open to being considered for any of our 1099 contract role opportunities?*

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RECRUITMENT & TALENT COORDINATOR

Recruitment

Culture & Engagement

Administrative

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